Daily Archives: December 6, 2011 5:22 am

IT tips #6: Print just a portion of a PDF file


For the first time ever in the eight and half-year history of my blog, I have a guest blogger! Thank you to David Leonard of Dance Books  for contributing today’s tip. It was precisely this problem that prompted a colleague of mine to say ‘You should write this stuff down’.  It’s the solution to a problem that is an almost daily occurrence annoyance in my job, where we deal with non-standard things like tri-fold CD inlay booklets that won’t print on A4, or a sheet of photos where we need to select one and print it out. David writes: 

If you’ve ever wanted to print just a portion of a PDF file from Adobe Reader, this is how you can do it. It also allows you to enlarge the selected area to fill the entire page, if desired. This is known to work in Adobe Reader 6.0 and higher, although it may work in older versions as well.

Difficulty: Easy
Time Required: 1 minute

Here’s How:

  1. Find the “Snapshot Tool” on the Basic toolbar and select it.
  2. Drag a box around the area you want to print. A message will alert you that the selection has been copied to the clipboard. Click OK and you will see a dashed line around the area you just selected.
  3. Click Print.
  4. In the print dialog, set the print rage to “Selected graphic.”
  5. If you want to print the selection at its intended size, set Page Scaling to “None.”
  6. If you want the selection to fill the paper, set the page scaling to “Fit to paper.” You may need to check the “Auto-Rotate and Center” check box to maximize paper usage.
  7. When you are satisfied with the preview, click OK to print the document.