Daily Archives: December 4, 2011 8:32 am

IT tips #4: Sort things in Word, even when they’re not in a table

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Anything you put in a table in Word can be sorted – alphabetically or numerically, ascending or descending (go to Table>Sort and click on the options).

But you can also use Word to sort things which aren’t in a table, by selecting a number of paragraphs and then using Table>Sort – it will give you the option to sort by paragraphs. It will rearrange the paragraphs according to the first letters of each. It’s probably the most counter-intuitive feature of Word, because it’s patently not a table that you’re sorting.

The most obvious use for this this would be if you’re sorting items in a bibliography, where the authors need to be listed alphabetically. I’d normally use Zotero for this, but if you have a manually generated list of books, Table>Sort is a great way to organize them.