IT tips #22: How to put a landscape page into a portrait Word document


This is the problem: you need to insert a large table in landscape format into a document that is portrait the rest of the time. You don’t want to make the whole document landscape for the sake of one page. This is how you do it. Although the instructions here are for Word for Mac 2008, the over-riding principle is the same in any version of Word – create a section break, then apply the ‘landscape’ instruction to that section only.

1.  At the point where you want to create the landscape page, go to Insert>Break>Section Break (Next page)

2. Now go to File>Page setup and change the page orientation to landscape, and if you’re using a Mac, after you’ve done that, change the settings to ‘Microsoft Word’ as shown below.

3.  From the menu that appears, select the option to apply the changes to ‘this section’ 

4. Press OK. You will now have a landscape page at the point where you made the section break

5. Make your table or whatever it is on this page.

6. When you get to the bottom of the landscape page, repeat steps 1-4 above but change the orientation back to portrait and apply it to ‘this section’. 

  • If  you know that this is going to be the only landscape page in the whole document, you can select ‘from this point forward’ when you change the orientation back to portrait in (6) above
  • Even though they’re invisible in print-layout view, Section Breaks can be deleted. If you’re not careful, you can backspace over the section break and put your landscape page back into portrait, or vice versa. If this happens, scream and press ‘Undo’ (CTRL+Z or ⌘Z)
  • To avoid deleting section breaks accidentally, put the document temporarily in to outline view (View>Outline). This will allow you to see where the section breaks are. Once you’ve finished, go back to View>Print layout)